Bringing new team members into your business can be pretty exciting. As a small business, the fact that you’ve now grown to incorporate additional staff is a great sign. So, once you’ve gone through the recruitment process of creating a position description, advertising the role, conducting interviews and finally hiring someone, you want to ensure you get the final step right – staff induction.
Depending on whether your new staffer will be working remotely or on-site with you, here’s a checklist to make sure everything runs smoothly.
- Employment paperwork reviewed, completed and returned – including employment contracts, taxation forms and non-disclosure agreements
- Confirm start date and time
- Confirm site address and entrances
- Security access pass (if required)
- Car parking access (if required) or public transport options
- Desk, chair, computer, printer, and stationery setup
- Network access such email address (inc. email footer template), document folders & drives, databases, security settings, all relevant logins and passwords
- “Welcome” meeting with their manager and team members – in person or via video conference
- Scheduled meetings with teams or departments to give an overview of their activity
- Scheduled introductory meetings with key clients (if applicable)
- Business site tour – including emergency exits and amenities
- Formal training or handover of role, in line with their position description
- OHS and other legally required inductions including policies and procedures
- Confirm Payroll details including bank details and leave entitlements
- Any other industry-specific memberships or activity they need to participate in
- Business cards, mobile phone or landline (with active phone numbers)
- Provide an organisational chart and contact lists for both clients and other team members
- It’s also nice to offer a list of surrounding services – e.g. chemists, petrol stations, gyms, banks and cafes
First 1-4 weeks
- Regular reviews and check-ins every week – especially during their probationary period
I always try to allocate new team members a buddy. Whether it’s you or someone else in the business to keep an eye on their wellbeing. Stress levels are pretty high when starting a new job and new staffers try to hide this. It’s not about hand-holding. It’s about making the induction as smooth as possible as this benefits everyone.
If you want this as a downloadable and printable checklist, contact me Rajiv at Bare Inc.